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Organizational Structure |
Recommended by Management Committee on April 13, 2005
Approved by General Membership on May 6, 2005
The Carolinian Canada Board will consist of eighteen (18) trustees/directors:
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Maximum 9 to be individuals elected
at first AGM for staggering purposes, 3 for 3 years, 3 for 2, 3 for 1 elected
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Minimum 9 to be representatives of organizations belonging to the Coalition
organizations must agree to name a person to the Board and accept support responsibilities for that member
these organization Board members and organizations themselves to be reviewed every three years to ensure effectiveness
Current Management Committee to name a Nominating Committee to appoint nine organizational Board and nine individual Board members that shall be the applicants for incorporation. These eighteen applicants may also be appointed, nominated and elected at the first AGM after Letters Patent obtained.
Candidates for individual membership shall normally be elected from a slate prepared by the Nominating Committee and submitted to members of the Coalition a minimum of six weeks prior to the AGM.
Elected members of the Board shall serve a full three (3) year term, once renewable, with at least a one (1) year break in service before eligibility is renewed.
For voting purposes, CCC members will have paid their dues by the date of the AGM.
Bylaws on membership on the Board can be changed with approval of 2/3 of the individual and organizational members of the Board.
Standing committees of the Board will include
1) Management Committee – four (4) Board members with power to add up to six (6) additional non-Board committee members, committee responsibilities to include planning and developing proposals for programs and projects subject to Board approval.
2) Fundraising Committee – four (4) Board members with power to add up to eight (8) non-Board members.
3) Finance Committee – three (3) Board members.
4) Audit Committee – three (3) Board members.
5) Nominations Committee – three (3) Board members.
6) Other committees can be setup at the discretion of the Board.
The Board will be responsible for:
1) finances and fundraising;
2) policy and program;
3) personnel arrangements; and
4) monitoring and reporting on these responsibilities to the Carolinian Canada membership
The Board will convene at least four times annually.
Fifty percent plus one of the Board members constitute a quorum for voting purposes.
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